1.1 We are committed to safeguarding the privacy of www.BeExecutiveEvents.com.
1.2 This policy applies where we are acting as a data controller with respect to the business and/or personal data of www.BeExecutiveEvents.com; in other words, where we determine the purposes and means of the processing of that business and/or personal data.
1.3 By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
1.4 Our website incorporates privacy controls which affect how we will process your business and/or personal data. By using the privacy controls, you can specify whether you would like to receive marketing communications, newsletters, e-mail invitations and limit the publication of your information.
1.5 In this policy, “we”, “us” and “our” refer to Beginning of Success, Lda. (dba as BEE – Be Executive Events).[ For more information about us, see Section 13.]
2.1 In Section 2 we have set out:
(a) the general categories of business and/or personal data that we may process;
(b) in the case of business and/or personal data that we did not obtain directly from you, the source and specific categories of that data:
(c) the purposes for which we may process business and/or personal data; and
(d) the legal bases of the processing.
2.2 We may process your client and/or account data (“account data”). The account data may include your name and email address. The source of the account data is you or your employer. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent OR our legitimate interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract OR delivery of our executive events.
2.3 We may process your information included in your business and/or a personal profile on our website (“profile data”). The profile data may include your name, address, telephone number, email address, profile pictures, job title and business media profile. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is consent OR our legitimate interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract OR delivery of our executive events.
2.4 We may process your personal data that are provided in the course of the use of our services (“service data”).[ The service data may include your name, address, telephone number, email address, profile pictures, job title and business media profile. The source of the service data is you or your employer. The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent OR our legitimate interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract OR delivery of our executive events.
2.5 We may process information that you post for publication on our website or through our services (“publication data”). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is consent OR our legitimate interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract OR delivery of our executive events.
2.6 We may process information contained in any inquiry you submit to us regarding our services (“inquiry data”). The inquiry data may be processed for the purposes of offering, marketing and selling services to you. The legal basis for this processing consents our services OR delivery of our executive events.
2.7 We may process [information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters] (“notification data”). The notification data may be processed for the purposes of sending you the relevant notifications, e-mails, SMS and/or newsletters related to the delivery of our exclusive events. The legal basis for this processing is consent and/or the performance of a contract between the client and /or guest and us and/or taking steps, at your request, to enter into such a contract OR delivery of our exclusive events.
2.8 We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is [our legitimate interests, namely the proper administration of our website and business and communications with users OR delivery of our executive events.
2.9 We may process client and executive guest data. This data may include company name, name of the client and/or executive guest, e-mail address, phone number, mobile number, company address, company website address and client and/or executive guest business media profile. The source of this data is done by our research team. This data may be processed for the purposes of:
a) Client – Marketing and selling of our services namely Executive Events;
b) Executive Guest – Invitation, registration, participation, and delivery of our Executive Events.
The legal basis for this processing is consent OR our legitimate interests, namely the delivery of our executive Events OR the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract OR delivery of our executive events.
2.10 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
2.11 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
2.12 In addition to the specific purposes for which we may process your business and/or personal data set out in this Section 2, we may also process any of your business and/or personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
2.13 Please do not supply any other business and/or person’s personal data to us, unless we prompt you to do so.
3.1 We may disclose your business and/or personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.
3.2 We may disclose your business and/or personal data to our insurers and/or professional advisers] insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
3.3 We may disclose your business and/or personal data provided by the acceptance of our invitation, registration and participation of our exclusive events to our clients and/or sponsors insofar as necessary for the delivery of our Executive Events.
3.4 We may disclose your business and personal data to one or more of those selected third party entities for the purpose of enabling them to contact you so that they can deliver to you relevant services regarding our Executive Events. Each such third party will act as a data controller in relation to the data that we supply to it; and upon contacting you, each such third party will supply to you a copy of its own privacy policy, which will govern that third party’s use of your business and/or personal data.
3.5 In addition to the specific disclosures of business and/or personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your business and/or personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4.1 In Section 4, we provide information about the circumstances in which your business and/or personal data may be transferred to countries outside the European Economic Area (EEA).
4.3 The hosting facilities for our website are situated in the United Kingdom and in the United States of America. The European Commission has made an “adequacy decision” with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which you can obtain from GoDaddy.
4.4 GoDaddy data centres and hosting services are situated in in the United Kingdom and in the United States of America. The European Commission has made an “adequacy decision” with respect to the data protection laws of each of these countries. Transfers to each of these countries] will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which can be obtained from GoDaddy.
4.5 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
5.1 Section 5 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
5.2 Business and/or Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
5.3 We will retain your business and/or personal data as follows:
a) Client – Marketing and selling of our services namely Executive Events;
b) Executive Guest – Invitation, registration, participation, and delivery of our Executive Events.
Will be retained for a minimum period of 12 months following the date of first contact date and/or delivery of the executive event to witch the executive guest as registered to attend.
5.4 In some cases it is not possible for us to specify in advance the periods for which your business and/or personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:
(a) the period of retention of Sponsor/Client will be determined based on the delivery of our executive events.
5.5 Notwithstanding the other provisions of this Section 5, we may retain your business and/or personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
6.1 We may update this policy from time to time by publishing a new version on our website.
6.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
6.3 We may notify you of changes to this policy by email or through the private messaging system on our website.
7.1 You may instruct us to provide you with any business and/or personal information we hold about you;
72 We may withhold business and/or personal information that you request to the extent permitted by law.
7.3 You may instruct us at any time not to process your business and/or personal information for marketing, newsletters, SMS, Call, Exclusive Events Invitations purposes.
7.4 In practice, you will usually either expressly agree in advance to our use of your business and/or personal information for marketing, newsletters, SMS, Call, Exclusive Events Invitations purposes, or we will provide you with an opportunity to opt-out of the use of your business and/or personal information for marketing, newsletters, SMS, Call, Exclusive Events Invitations purposes.
OR
8.1 In Section 8, we have summarized the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
8.2 Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
8.3 You have the right to confirmation as to whether or not we process your business and/or personal data and, where we do, access to the business and/or personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of business and/or personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply you a copy of your business and/or personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
8.4 You have the right to have any inaccurate business and/or personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
8.5 In some circumstances you have the right to the erasure of your business and/or personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes, and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; For compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
8.6 In some circumstances you have the right to restrict the processing of your business and/or personal data. Those circumstances are: you contest the accuracy of the business and/or personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require business and/or personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
8.7 You have the right to object to our processing of your business and/or personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
8.8 You have the right to object to our processing of your business and/or personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
8.9 You have the right to object to our processing of your business and/or personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation unless the processing is necessary for the performance of a task carried out for reasons of public interest.
8.10 To the extent that the legal basis for our processing of your business and/or personal data is:
(a) consent; or
(b) that the processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
8.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
8.12 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
8.13 You may exercise any of your rights in relation to your business and/or personal data by written notice to us, in addition to the other methods specified in this Section 8.
9.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
9.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
9.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
10.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
10.2 We use Google Analytics to analyze the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at https://www.google.com/policies/privacy/.
10.3 We use GoDaddy to Web Hosting, Email and Email Marketing services. This service uses cookies for security purposes. You can view the privacy policy of this service provider at https://uk.godaddy.com/agreements/showdoc.aspx?pageid=PRIVACY.
11.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can, however, obtain up-to-date information about blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647?hl=en (Chrome);
(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
(c) http://www.opera.com/help/tutorials/security/cookies/ (Opera);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
(e) https://support.apple.com/kb/PH21411 (Safari); and
(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
11.2 Blocking all cookies will have a negative impact upon the usability of many websites.
11.3 If you block cookies, you will not be able to use all the features on our website.
12.1 This website is owned and operated by Beginning of Success Lda. (doing business as BEE – Be Executive Events.
12.2 We are registered in Portugal under registration number PT509780032 (VAT ID), and our registered office is at Rua Camilo Castelo Branco, 4, Menos 1 Dto., 2600-030 Vila Franca de Xira, Portugal.
12.3 Our principal place of business is at Rua Camilo Castelo Branco, 4, Menos 1 Dto., 2600-030 Vila Franca de Xira, Portugal.
12.4 You can contact us:
(a) by post, to Rua Camilo Castelo Branco, 4, Menos 1 Dto., 2600-030 Vila Franca de Xira, Portugal;
(b) using our website contact form;
(c) by telephone, on the contact number published on our website from time to time; or
(d) by email, using the email address published on our website from time to time.
13.1 Our data protection officer’s contact details are: Ana Sofia Gomes, CEO at BEE.